Terms and Conditions for Venue Hire – The Pavilion Kiama

 

Please read the Terms and Conditions below carefully before booking.

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Tentative bookings

Tentative bookings are not confirmed until a deposit is received in full and a signed agreement returned. A tentative booking is held for 14 days unless a second enquiry is made for the same date, in which case a priority is given to the first tentative for 24 hours only. Tentative bookings may be released at the discretion of The Pavilion if deposits are not paid.

Cancellation policy

We’d be disappointed if you cancelled your event. Regrettably no refunds will be given regardless of the amount of notice provided. Wherever possible we will work with you to reschedule the event.

Catering/menus

Caterers are subject to availability. Catering selections are not guaranteed until a booking is confirmed with payment. All menus are subject to seasonal variations and changes without notice. Any variations in menus could incur additional charges.

Confirmation of details

Final details, including menu choice, confirmed numbers and seating plans are required five (5) working days prior to the event date, unless by prior arrangement with the event coordinator.

Event confirmation and payment

Payment description Due date 100% of venue hire Payment and signed event agreement must be returned within 14 days of making a tentative booking 100% of catering charges based on minimum numbers 30 days prior to event Final catering numbers, dietary requirements and 100% of remaining balance 5 days prior to event Additional charges With return of your signed event agreement you will be required to complete a credit card authorisation for any additional charges incurred on the day of your event.

Property damage

Accidents occasionally happen, however the client responsible for the booking will be financially liable for any damage to equipment and/or property during the period booked for the event. Any goods removed from the premises will be charged to the client.

Payment methods

Cash, bank cheque, credit card and electronic funds transfer. Bank details for EFT (quote your debtor ID number as the reference):

BSB: 032 689
Account: 000014
Name: Kiama Municipal Council

Please ensure you send a remittance advice to council@kiama.nsw.gov.au. Please include your debtor ID, amount deposited, event number, name and date.

Pricing

All prices are inclusive of GST. All prices quoted are subject to change.

Public liability insurance

It is a condition of hire that all hirers have public and products liability insurance with an insurer authorised by the Australian Prudential Regulatory Authority to conduct insurance in Australia in the minimum sum of $10,000,000.

Bond

It is The Pavilion’s discretion to charge a bond where required. 

Smoking

The Pavilion is a non-smoking venue.

Confidentiality

The Pavilion agrees not to disclose confidential information other than that which may be required by law.

Duration of event

Should you wish to extend the time of your event, a charge may be incurred. Venue must be vacated by 11.30pm unless otherwise agreed.

Delivery and pick up of items

After confirmation from The Pavilion, items delivered to the venue for large events will be accepted 48 hours prior to the event start time and addressed:

ATTENTION: The Pavilion
Your name/organisation
(02) 4232 1419
2 Bong Bong Street
KIAMA NSW 2533
Event Name
Event Date

Room allocation

Should numbers decrease by more than 10% of the original booking, management of The Pavilion reserves the right to allocate the event to a more suitably-sized room.

Restrictions

The use of confetti, pins, glue, double-sided tape, staple guns, nails and screws on any walls, floors or ceilings throughout the venue is not permitted. Please note that candles must be placed on a base to prevent damage to linen and furniture.

Alcohol and food

All alcohol and food items brought onto the premises must have prior approval from The Pavilion Event Coordinator.